Marketing and Program Administrator

POSITION SUMMARY

The Marketing & Program Administrator will report to the Director of Marketing &

Communications and the Director of Programs and will play an administrative role in both

departments.

KEY RESPONSIBILITIES
GENERAL

• Organize calendars and meetings for Marketing and Program Team Leadership

• Schedule travel for Marketing and Program Team Leadership

• Work closely with other Administrators within the organization

MARKETING

• Update FileShare with approved photos and videos

• Own Media Tracking Sheet; update on daily basis

• Send Draft Day emails (templated) on behalf of Director of Marketing & Communications

• Own and oversee Marketing meeting agendas

• Oversee meeting setup/HighFive/Owl

• Keep Marketing meeting minutes

• Keep inventory of Marketing materials (collateral / gear / supplies, etc.)

• Order Marketing materials as needed / requested by other departments

• Assist with small creative projects / updates

PROGRAMS

• Update FileShare with most recent documents

• Own and oversee Program meeting agendas

• Oversee meeting setup/HighFive/Owl

• Keep Program meeting minutes

• Manage logistics for Program retreats/meetings

• Coordinate time-off calendar (not approving time, but making sure that everyone’s

whereabouts are accounted for)

• Ship/track all Program packages

QUALIFICATIONS
MINIMUM REQUIREMENTS

• Strong working knowledge of Microsoft Office (Excel / Outlook / PowerPoint / Teams /

Word)

• Ability to multi-task and handle the unexpected while maintaining a high level of

composure and positive attitude

• Excellent interpersonal skills

• Strong organizational and documentation skills with discipline to pay attention to details

• Discretion and confidentiality

• Experience in a nonprofit administration or support role preferred

DESIRED QUALITIES

• A highly intelligent and motivated individual with a passion for Team IMPACT’s mission

and vision

• Self-starter comfortable with working independently and as part of a team

• Experience with the Adobe Creative Suite (Acrobat / Photoshop) preferred

• Resilient and adaptable to different situations and/or conversations

• Ideal candidates will be flexible, coachable, resourceful and resilient and function well in a

fast-paced, collaborative team environment

• Strong skill set in Microsoft Office 365 tools and software, CRM (Salesforce experience

preferred), basic computer literacy and abilities

BENEFITS

Team IMPACT offers a competitive salary and benefits, including health insurance, 401k w/match,

and a generous PTO structure, and position title(s) that are all commensurate with experience and

skills. Team IMPACT’s main headquarters are located in Marina Bay in Quincy, Massachusetts,

across the water and a few miles outside of Boston city limits.

Team IMPACT is an equal opportunity employer, committed to cultivating an environment where

diverse perspectives and backgrounds are embraced, and acknowledging that a team reflecting

diversity will allow us to serve our communities better. To that end, we welcome and encourage

applicants to bring their authentic selves when considering employment opportunities at Team

IMPACT without fear or concern of discrimination/harassment.

HOW TO APPLY

Please email a resume and thoughtful cover letter, outlining how your skills and experience meet

the qualifications of the position and stating how you heard about this opportunity, in Word or PDF

format, to Careers@TeamIMPACT.org.

Applications for this position will be reviewed on a rolling basis.